Rental registration and the data export

EU Regulation 2024/1028 has applied since 20 May 2026. Where a unit sits in a designated short-term rental registration area, it needs a registration number, and that number must be shown in the listing. Reynt gives every listing two fields for this and warns you while either is unresolved.

The declaration is yours to make. Reynt never infers it from the address, because in most Member States the registration area is drawn by the region or the municipality — and only you know whether a given unit falls inside one.

Declaring a listing

Open the listing and go to Location. The Short-term rental registration section has two fields:

Registration requirement — your declaration, with two answers:

In a registration area — a number is required
Not in a registration area — no number needed

Left empty, the listing counts as not yet declared, which is a distinct state from either answer and the one Reynt asks you to resolve.

Registration number — the number itself. It may lag the declaration: you can declare a unit as requiring registration while you are still waiting for the authority to issue the number. Reynt accepts that gap and warns about it rather than blocking you. Enter the number exactly as issued, including any leading zeros.

Save the section when you’re done. Reynt records the date of your declaration and shows it as Last declared on ….

Hungary: the number and the accommodation type

Hungary is the strictest case, and its rules are older than the EU Regulation. Every accommodation must be registered in NTAK, which issues a 10-character registration number, and Hungarian law has required since 1 October 2020 that a unit offered through a booking portal display both the NTAK number and its statutory accommodation type — magánszálláshely, egyéb szálláshely, panzió, and so on — visibly to the guest.

Two practical consequences:

Every Hungarian unit needs a number. There is no “designated area” question — the whole country is in scope, a Balaton cottage as much as a Budapest flat. Declare In a registration area and enter the NTAK number.
The number alone is not enough. A third field, Statutory accommodation type, appears under the number on Hungarian listings. Pick the type from the list — it holds the nine types the register uses — or type your own if the register spells yours differently. The storefront then shows both, side by side, exactly as § 5 (4) requires. Check the same on any other portal you list on.

The type is stored and displayed in Hungarian, untranslated, on every language version of your storefront. That is deliberate: the duty is to show the term the register records, and a translated paraphrase would not identify the unit’s type to anyone checking.

Filling many at once. If most of your Hungarian units share a type, filter the listings list to Hungary and use Add accommodation type to … in the toolbar. It writes the type you pick onto every Hungarian listing that still has none, and never touches one that already carries a type — so run it for the common case, then correct the exceptions individually.

Only one number is displayed, and it is easy to pick the wrong one. A Hungarian accommodation carries three identifiers:

Identifier	What it is	Goes in Reynt?
NTAK registration number (10 characters)	Issued by NTAK	Yes — this is the field
Nyilvántartási szám	Issued by the notary (jegyző) when the provider is registered	No — administrative only
Adatszolgáltatási azonosító (8 characters)	The pre-October-2020 code, still used for data reporting	No

The notary’s register is also where the statutory accommodation type is recorded, so you can read the NTAK number and the correct type off the same document.

Countries that register countrywide

Some Member States run a single national registry covering the whole territory — Hungary (NTAK), Italy (CIN), Portugal (AL), Greece (AMA), Croatia (eVisitor). When the listing’s country is one of these, the section says so and names the expected registry, because there the “which area?” question has no local answer: every unit in the country needs a number, whichever municipality it sits in. Not in a registration area is rarely the right answer for such a listing.

Reynt still does not preselect the requirement for you. The declaration carries legal weight, and a prefilled statement is not a statement anyone made.

Where the scheme is regional or municipal instead — Germany’s Zweckentfremdung rules, Austria’s Vienna and Freizeitwohnsitz rules, France, the Netherlands, Belgium, Spain — whether a number is needed genuinely depends on the address, and you have to check the local scheme.

Germany: check the published list

In Germany, running a registration procedure is voluntary for each Land and municipality. The Bundesnetzagentur — the national authority for the EU data exchange — publishes the list of those that have introduced one, and Reynt links straight to it from the registration section whenever a listing’s country is Germany.

Look your unit’s location up in that list, then record the answer. If the area is not on it, Not in a registration area is the correct declaration today; the list grows as more municipalities opt in, so it is worth re-checking when you next revisit a listing.

Note that the number itself always comes from the municipality, never from the Bundesnetzagentur.

Austria: no registration procedure at all, for now

Austria had the same choice and no federal province has taken it up. According to the Federal Ministry of Economy, Energy and Tourism (BMWET), the Regulation is initially not implemented in any Bundesland, which means there is no registration requirement for hosts and no number to show in a listing anywhere in the country.

So for an Austrian listing, Not in a registration area is the correct declaration today, and Reynt says so in the registration section along with the date it last checked.

Two things to keep in mind:

This can change. Each province decides for itself and may introduce a procedure later. If one does, the declarations you make now stop being true — so treat the date in the notice as a “checked on”, not a guarantee.
Other Austrian rules still apply. Vienna’s building-code permit for short-term letting, the Tyrolean and Salzburg Freizeitwohnsitz registers, the trade and private-room-letting rules — none of these are affected by the EU Regulation, and none of them issue a number that belongs in this field. Leave the registration number empty.

Where Reynt warns you

On the listing row. The listings list shows a badge — Registration not declared, Registration number missing, or Accommodation type missing — on any listing with something outstanding. A settled listing shows no badge at all: the badge’s absence means “fine”, never “unknown”.

On the dashboard. Two alerts count your published listings with an unresolved registration and link straight to them:

… published listings have no registration declaration
… published listings are waiting for their registration number

Each alert clears once every published listing is resolved, and re-appears for listings you create later.

In the completeness ring. Registration is a recommended completeness item. It holds a listing below Complete, but it does not block publishing — see publishing and visibility.

To review them as a group, open the listings list, click the filter button and set Rental registration (EU 2024/1028) to Not declared, Number missing, Accommodation type missing, or Registration outstanding for any of them.

On the storefront

Once a number is saved, the listing’s storefront page shows it as Registration number: …, which is what the Regulation requires. It sits as a quiet line at the foot of the page — the Regulation says the number must be displayed, not where — so it stays out of the way of what a guest is actually reading. Where an accommodation type is required and recorded, it appears on the same line after the number. Nothing is displayed while the number field is empty.

Exporting your portfolio to Excel

Walking through listings one at a time is fine for a handful and impractical for a few hundred. The listings list has an Export button that downloads your whole portfolio as an Excel workbook.

The export covers exactly the listings the list is currently showing — so filter or search first, and the sheet matches. Filter to Registration outstanding and you get only the listings that still need attention.

The workbook has four sheets:

Sheet	What it holds
README	The file opens here: a directory of the sheets, what every column means, and which columns a future import will read back.
Listings	One row per listing: identity, registration status, number and accommodation type, completeness, address, owner, capacity, stay rules, publication state, and image/price counts.
Prices	Each listing’s season prices.
Owners	Contact details of the owners behind the exported listings. Only included if your role can read owners; bank and tax details are never exported.

Three columns on the Listings sheet answer “what is missing?” directly:

missingCritical — items that block publishing (photos, a cover image, a price, and an owner in marketplace mode)
missingRecommended — items that hold the listing below Complete, registration among them
missingOptional — the last mile to 100%

Sort or filter on those in Excel and you have a work list. completenessPercent and completenessLevel are computed fresh at export time, so they always reflect the listing as it stands.

The key column identifies each listing. Leave it alone — a future import will use it to match rows back to listings.

What the export is not

It is a read-only snapshot. Editing a cell and keeping the file changes nothing in Reynt; there is no upload yet. Bulk entry of registration numbers is planned as a follow-up, and until it ships, numbers are entered per listing on the Location tab.

If you are looking for the JSON export under Data Transfer, that is a different tool: it moves configuration and content between tenants, not listing data for reading in a spreadsheet.